I. JOB OBJECTIVE: 

This role will report directly to the CEO and provide executive, strategic, and business support to help the CEO manage priorities, support key initiatives, and ensure effective execution. 

The role is approximately 70% focused on business, strategic and project support, and 30% on executive schedule and administrative support. 

The role will: 

  • Act as an enabler to the CEO by staying closely aligned on key priorities, decisions, and actions, helping ensure time and effort are focused on what matters most.  

  • Have a good understanding of the business and work alongside the CEO to see the bigger picture, identify root causes, simplify problems, organize information, and review key business data, turning discussions and decisions into clear and practical next steps.  

  • Support the CEO in managing important priorities and projects and moving them from idea to execution by coordinating with relevant teams, following up on actions, and surfacing issues or delays when needed.  

  • Work independently, take ownership of follow-through, and keep the CEO informed of progress, issues, and areas requiring attention. 

II. KEY RESPONSIBILITIES: 

1. Executive Support 

  • Manage the CEO’s calendar, appointments, and travel arrangements. 

  • Prepare reports, presentations, and briefing documents for meetings. 

  • Coordinate and facilitate executive meetings:  

  • Book and coordinate executive meetings, ensuring the meeting intention, expected outcome, and required participants are clearly communicated. 

  • Ensure each PIC is aware of the meeting objective and comes prepared with the required information, updates, or materials.  

  • Follow up after meetings on agreed PICs, action items and deadlines. 

  • Act as a coordination point between the CEO and relevant internal/external stakeholders to ensure information and requests are communicated clearly and on time. 

  • Ensure the CEO is properly prepared for key meetings, discussions, and commitments. 

2. Strategic Support 

  • Work closely with the CEO in supporting company initiatives and special projects. 

  • Provide support in strategic planning and execution. 

  • Track progress on key business goals and provide regular updates. 

  • Coordinate with relevant departments and PICs to ensure key priorities and initiatives move forward. 

  • Follow up on action items, milestones, deadlines, and deliverables, and highlight delays or issues to the CEO. 

  • Support the CEO in turning priorities and decisions into clear and practical actions. 

3. Business Analysis 

  • Analyze business performance metrics and prepare reports with actionable insights. 

  • Identify process improvement opportunities and support data-driven solutions. 

  • Consolidate and review information from different departments to support the CEO’s decision-making. 

  • Support analysis of KPIs, sales, costs, budgets, and other key business reports. 

  • Identify key issues, gaps, trends, or areas requiring attention and bring them to the CEO’s attention. 

  • Collaborate with various departments to support smooth execution and alignment on key business priorities. 

4. Information Handling & Ad-hoc Support 

  • Handle confidential and sensitive business and executive information with a high level of professionalism, discretion, and integrity. 

  • Maintain organized records, reports, presentations, and important business information. 

  • Support the CEO with other business-related matters as required. 

III. REQUIREMENTS: 

Experience & Education 

  • At least 4 years of experience in Executive Assistant, Business Analysis, Business Operations, Project Management, Finance, or a similar role. 

  • Experience supporting a CEO, Founder, Managing Director, or senior executive is preferred. 

  • Bachelor’s degree in Finance, Business, Economics, Management, or a related field. 

Technical & Business Skills 

  • Strong Excel and PowerPoint skills, with the ability to analyze data and prepare clear, professional reports and presentations. 

  • Comfortable working with numbers, business performance metrics, KPIs, costs, budgets, and business reports. 

  • Exposure to ERP systems and business reporting is preferred. 

  • Good English communication skills, with the ability to draft emails, reports, presentations, and other business communications on behalf of the CEO. 

  • Strong organizational and follow-up skills with good attention to detail. 

  • Able to understand the bigger picture, identify issues and root causes, and translate information into clear next steps. 

  • Confident working with different departments and internal/external stakeholders. 

Personal Attributes 

  • Able to manage multiple priorities, ask the right questions, and follow through with relevant stakeholders. 

  • Comfortable working in a fast-paced environment with changing priorities. 

  • High level of confidentiality, discretion, and integrity when handling sensitive information. 

IV. SALARY & BENEFITS

  • Salary: Negotiable

  • 13th-month salary 

  • Full social insurance benefits (Social, Health, and Unemployment Insurance), Public Holiday bonuses, company welfare policies, team-building activities, parties, and annual company trips.

  • Annual salary review (once a year).

  • Fully equipped with necessary devices and tools for work.

  • Gain broad exposure to strategic planning, business operations, key initiatives, and senior-level decision-making. 

  • Opportunity to work across different functions and build strong business, strategic, and executive-level experience. 

  • Working Hours: 08:30 – 17:30, Monday to Saturday morning (flexible Saturday schedule arrangement allowed).

V. WORKING LOCATION

  • Ho Chi Minh City: 188bis Tran Quang Khai Street, Tan Dinh Ward, District 1.

    (Note: The office is scheduled to relocate to 183C Nguyen Van Dau Street, Binh Loi Trung Ward, Ho Chi Minh City in June 2026).

VI. CONTACT INFORMATION

  • Email Application: teamnhansu@midomax.vn

  • Recruitment Hotline: 0862637283